Assistant Manager/Facilities

Job Title: Assistant Manager/Facilities

Reporting To: Manager-Facilities

Duration: 6 month contract

Location: Tower Hill, London

Salary: 22-25K

Job Purpose:

To manage and co-ordinate property requirements, procurement and various facilities projects as instructed by facilities manager. Management of national property files and leases to ensure a structured and robust filing system is maintained and documents are readily available. Assist facilities manager and take the lead on activities including relocation/ movement/ renovation of any branch in the UK within the contract associated. To ensure teams and all sub-contracts are managed and service levels are met to meet the service level agreements and clients business requirements. Manage vendors, monitor across all service lines and in-check periodically that vendor's are meeting clients expectations in line with agreed costs and budgets.


 To assist facilities manager as point of contact between the client and any relevant landlords ensuring that all relevant people are involved in any estate initiatives. To act as facilities point of contact and resource to all property focused projects (performed by the client retail project team) for UK sites and nominated branches including improvement adaptations and alterations to office space moves management and workplace.

 Assist facilities manager with cost saving initiatives, invoice checking and data control. To ensure that all outsourced facilities services consistently deliver to targets and comply with agreed national service level agreements. Manage vendors to provide specialist contracted facilities services.

 Liaise with all external vendors to ensure consistency and clarity around all service lines. Management of national property files and leases to ensure a structured and robust filing system is maintained and documents are readily available. Day to day responsibility overseeing facilities workplace services on the London site including but not limited to; maintenance (M&E), mailroom, housekeeping, photocopiers, cleaning, vending, moves, furniture, and general workplace services.

 To ensure all procurement activity is performed in strict compliance with company procedure and monitor cost spend in a view for further reductions. Key suite control, issue and management. Manage mobile phone policy updates and monthly recovery notifications to staff. Review insurance policies with broker, liaison and collaboration with other stakeholders.

 Keep track of environmental standards and ensure client's locations are meeting best practice and regulatory requirements. Regular office inspections - recording findings; monitoring safety performance and effectiveness of controls and documenting and following up issues with all stakeholders and other parties. Be a champion of best practice and ensure this is shared with all on site personnel. Demonstrate a commitment to and to work within the client's core values. To undertake projects and assignment from time to time as directed by your manager.

Job Requirements/ Specification

 Nbosh or IOSH qualified
 Experience and exposure to project management, ideally facilities and projects property management knowledge
 Handling procurement contract activities and negotiation
 Experience of gathering and managing a variety of data for projects and assignments
 Responsible attitude, a methodical approach to work and compliance with the clients policies and procedures and H&S requirements
 Able to think decisively, act accordingly and negotiate persuasively to maintain cost efficiency
 Excellent communication skills and ability to collaborate with colleagues and stakeholders at all levels with focus on customer service and service delivery
 Analytical ability, decision making skills, planning & problem solving and organizing skills and detailed orientation

Job Type : Contract/Interim

Location : Tower Hill, London

Salary : 22,000-25,000

Date Advertised : 09 Feb 2013

Sorry, this position is no longer available.

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